Meet Information

2017 TCDSB Swim Invitational Dates:

  • Saturday April 29th, 2017 (Preliminary Individual Events & Relays)
  • Sunday April 30th, 2017 (Individual & Relay Event Finalists)

Facility: Events will be held in one of two 8 lane 25 metre pools. Please respect the Olympium Pool Rules & Regulations • Security procedures will be implemented to limit deck access to authorized officials and participating teams (swimmers & coaches).

Entry Deadline

  • All entries are to be received electronically by Midnight March 09, 2017, and will be processed on a first-come, first-served basis.
  • *NEW* Volunteer Registration must be submitted to the Meet Manager by February 24, 2017.
  • Electronic submission of Relay Cards to be emailed to Meet Management by MIDNIGHT on March 09, 2017.
  • *NEW* Electronic submission of your Meet Entries File is to be emailed to sdg{at}rogers.com and cc’d to Meet Manager by March 09, 2017 @ Midnight.
  • Final Scratches to be emailed to Meet Manager by March 28, 2017 @ NOON.
  • *NEW* Relay cards must be emailed to Meet Manager by April 21, 2017 @ Midnight.

 

Entry Fees

  • $8.00 per individual event and $11.00 per relay event.
  • Please make cheque payable to St. Denis CPAC.

 

Registration Package

  • The Meet Registration Package will be made available on-line on the 2017 TCDSSI website for download no later than February 3, 2017.
  • Please refer to the Coach Download Files section
  • It will include all necessary forms, software instructions and events file. School contacts will be notified as soon as it is available.

 

Eligibility

  • All swimmers must be between the ages of 7 and 13 inclusively as of December 31, 2016 and must be a student enrolled at the elementary school he/she is representing.
  • Swimmers with a disability (SWAD) are encouraged to participate provided they meet reasonable swim standards. Please discuss specific cases with the Meet Manager.
  • A signed Swimmer Registration Form and Code of Conduct (see attached) must be completed for each swimmer and this documentation must be on hand at the swim meet in case of an incident.

 

Entry limitations

Please adhere to the capacity guidelines sent to you per school after the coaches meeting. This will be enforced.

  • Maximum 3 individual events per swimmer entered at his/her age level.
  • Age level is determined by age of swimmer as of December 31, 2016.

** Important Note: Given the capacity limits, the number of teams & estimated number of swimmers, teams are asked to limit the number of coaching staff on deck to a maximum of 1 coach per 10 swimmers – up to a maximum of 10 total.

 

Relays Rules and Limitations

  • One entry per school per relay event.
  • Maximum 4 relay events per swimmer to be entered at his/her age group or higher up to two age levels up.  Swimmers can only swim-up if no other athletes in the event age-group are available.
  • Swimmers must swim at least one individual event to be eligible to participate in a relay.
  • The same 4 swimmers on a Relay Team must swim in both the Preliminary and Finals.
  • Relay sheets will be distributed in advance of the meet and must be submitted electronically by April 21, 2017 to the Meet Manager.
  • Schools are expected to adhere to relay rules as stated.

 

Mixed Relay

  • Eligible for small schools only (30 swimmers or less).
  • The team must consist of 2 boys and 2 girls (in any order), and one swimmer must be in each of the following age categories – 9 and under; 10 and under; 12 and under; and 13 and under.

 

Qualifying Times

  • Given the time constraint to complete Preliminary Sessions in a four hour window AND given heats will not be organized by seed times, schools are asked to respect the Qualifying Time Standards for swimmers in Individual Events.   Swimmers are expected to meet or beat the time standard for each Individual Event they are entered in.
  • Refer to the Qualifying time guidelines included in the link below:
  • 1_Qualifying Times_Master List_5Mar12

 

Volunteers Requirements

  • Schools are required to provide the names, e-mails and phone numbers of volunteers willing and able to help out at the meet.
  • There is a limit on the number of students that can be submitted as part of this requirement.
  • The Volunteer Registration Form must be completed electronically and e-mailed to your school committee member. Deadline: February 24, 2017 . Hard copies also due this day.
  • Volunteers will be assigned in accordance with their availability, skills and experience at the sole discretion of the Meet Manager.
  • Students will NOT be assigned as timers in the same lane.
  • Parents from the same school will NOT be assigned in the same lane to avoid conflict of interest in recording finish times.
  • Parents may NOT change lanes once on deck to pair up with someone other than whom they have been assigned
  • Each school is required to identify the number of volunteers identified in the table below based on session and school size. Please note the maximum number of students which can be allocated by school. This is also subject to change:

 

Special Olympics Event

  • Event 74 is an Exhibition Event for Special Olympic Athletes.
  • To encourage enrollment in this event, the number of SOA athletes will NOT count toward a school’s 100 athlete maximum nor will their entries count toward a school’s 200 entry maximum for individual entries.
  • Due to these factors, Event 74 will NOT be scored.
  • Schools will NOT be charged an entry fee for SOA swimmers.
  • Event 74 has been designated as a manually timed Individuals 25m Finals Event scheduled for Sunday April 03.
  • This event will NOT be run during the Preliminaries.

 

Deck Entries

  • Deck entries will NOT be accepted.
  • Swimmers who have NOT been registered in advance cannot be substituted in for a Registered swimmer who is scratched.

 

Age Levels

  • 8 and under; 9 year olds; 9 and under (butterfly only), 10 year olds; 11 year olds; 12 year olds; 12 and under (I.M.only); 13 and 14 year olds.

 

Session times

Schools will arbitrarily, at the discretion of the committee members, be assigned as part of Division A or Division B.The preliminaries for each division are as follows:

  • Division A
  • Division B
  • Finals

 

Event Order

 

Finals

  • All finals will take place on Sunday April 30th with Individual Events swam first, followed by Relays to begin no earlier than a set time that will be posted closer to the date of the meet.
  • The top 16 swimmers, by time, (plus 2 alternates) from the Saturday combined preliminaries will advance to the finals. Individual events with less than 16 entries may advance directly to Finals.
  • The top 8 relay teams, by time, (plus 1 alternates) from the Saturday combined preliminaries will advance to the finals. Relay events with less than 6 entries may advance directly to finals.